Position Overview

The Executive Assistant is a vital member of the Alumni Association team, providing dedicated administrative support to the Executive Vice President of the Alumni Association and the Executive Vice President/Chief Financial Officer (EVPs), and each of their direct reports (seven in total). This is a full-time, exempt position and is ideal for someone who thrives in a collaborative, fast-paced environment and is committed to supporting the mission and operations of the Alumni Association.

This exempt position has an annual range of $65,600 through $82,000.

This position pays a competitive salary commensurate with experience and is also eligible for an annual performance-based bonus of up to 6%, when applicable. You would also be eligible for a generous benefits plan which includes medical, dental, vision, an FSA, an HSA, a fully vested 403(b) retirement plans with employer matching, 22 days of accrued paid time off (PTO) per fiscal year, 14 paid holidays per calendar year, group life insurance, short-term & long-term disability, identity theft protection, and annual opportunities for professional development. Although not guaranteed, certain additional benefits may be offered through the Naval Academy, such as use of certain recreational facilities (including the Brigade Sports Complex gym, marina and indoor/outdoor pools).

This position is based in historic Annapolis at our current offices located overlooking the Severn River on the beautiful grounds of the U.S. Naval Academy. In 2023, the staff of the Alumni Association and Foundation moved into new modern offices in the Alumni Center, which are on the banks of College Creek overlooking the Naval Academy and downtown Annapolis.

ABOUT THE UNITED STATES NAVAL ACADEMY (USNA) ALUMNI ASSOCIATION AND FOUNDATION

The United States Naval Academy Alumni Association and the United States Naval Academy Foundation are two independent, not-for-profit corporations sharing a single president and CEO and operating as a fully integrated organization in support of the Naval Academy and its mission. The organization's focus and core competencies are engagement and philanthropy in pursuit of complementary and closely aligned missions.

Our Mission: The course set by Alumni Association founders in 1886 rings true today as our mission is to serve and support the United States, the Naval Service, the Naval Academy, and academy alumni by:

• Furthering the highest standards at the Naval Academy,
• Seeking out; informing, encouraging, and assisting outstanding, qualified young men and women to pursue careers as officers through the Naval Academy.
• Initiating and sponsoring activities that will perpetuate the history, traditions, memories, and growth of the Naval Academy and bind alumni together in support of the highest ideals of command, citizenship, and the government.

Our important mission requires that we hire and retain the best of the best. To do that, we offer competitive pay, generous benefits, opportunities for career development, and a positive work experience.

Key Responsibilities

Administrative Support

• Schedule and manage meetings, including calendar management and meeting logistics.
• Process invoices and prepare expense reports for the EVPs and their direct reports
• Conduct travel research and coordinate travel arrangements as needed.
• Prepare and edit correspondence, reports, and other documents as requested.
• Assist with special projects and initiatives as assigned by the EVPs.
• Maintain organized records and files for administrative processes.
• Provide additional support for Alumni Association leadership as needed.

Collaboration

• Work closely with other departments such as Communications, Finance, Events, and IT to ensure smooth operations and effective communication.
• Participate in team meetings and contribute to a positive, solutions-oriented team culture.

Qualifications

• Show grit, work with enthusiasm, think with intellect, and act with honesty and humility.
• Dedication to growth and professional development with an openness to coaching and mentoring.
• Demonstrate ability to support in a matrixed environment.
• Associate's degree preferred or related experience.
• Excellent organizational and communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (especially Excel) and telecommunications tools, including videoconferencing platforms.
• Strong aptitude for navigating complex administrative or database systems.
• Able and willing to perform or assist with other duties as assigned.

Position Details

• Status: Salary, exempt
• Expected Workload: 40 hours per week
• Reports to: EVP of the Alumni Association

Apply: Please go to https://usna.isolvedhire.com/jobs/ and apply on our website.

The USNA Alumni Association and Foundation is an Equal Opportunity Employer.

Veterans encouraged to apply.